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PART 2 – Project Management Plan (a brief version)

The advance in Technology development over the years has increased the demands for businesses to use some form of information technology in daily operation and have increased demands for more sophisticated IT security due to the rise threat level and security concerns worldwide. Eric Dontigney (2008) stated a project plan must keep all the team players on the same page. Without a project plan in place, the project team members may misinterpret the overall goals of the project and underestimate threat and issues related to budget and schedule due to poor project management.

1. Risk Management

Risk management would be an event in which the project team identify, evaluated and prioritised the coordination activities by monitoring resources and minimising impact of uncontrollable events during project development. This includes positive and negative risks that can seriously influence the project outcome and reliability. Rouse (2013) defines risk management as methodical procedures of pinpointing project risk and regulating this through the risk evaluation process.
We have determined that there is a medium risk to business continuity in the undertaking of this due the use of shared networking infrastructure utilized in both the existing network and proposed network, such as internal wiring and internet connections. Any changes or obstacles encountered are identified, discussed, monitored and controlled.

There is business continuity risk in that this will be a rip and replace project, the 2 networks will not be able to run side by side and the new network must theoretically and in practice meet Globex’s requirements to mitigate this risk. We intend to minimize this risk using a well-designed project plan approved by Globex to fully ensure the proposed design meets if not exceeds Globex’s requirements.

2. Project assumption.

This section outlines the assumptions made for this project. These assumptions have been considered into our project plan. The Globex network structure, it’s plan and estimates, are assumed to have the following expectations of the project outcome once completed.

• Globex would require a network system that is reliable, secure, user friendly system and built in security features to fend off threats of unauthorised access either internal or externally.
• Team members are able to complete and accomplish assigned tasks on time, and within schedule, budget, and project overall scope.
• Planning and overall tracking of project activities by using Microsoft Project will allow us to estimate and establish timeframes and budget needed for each part of the project. The project manager and team will clarify all project activities and make sure all project goals and milestones are understood and schedule accordingly. Each week during the meeting if necessary, updates are made.
• It is the responsibility of the project manager to ensure that all project achievements such as goals or milestones are recorded to demonstrate progress and results in accordance with the scope, schedule and budget provided.
• An effective network that would allow access, transferring, receiving of data, and improved communications between sites.
• The network will be secure.
• The project timeline won’t change for the life of the project expecting it a change is agreed upon both Virtucon and Globex.
• Required resources will be available
• The project will be delivered without interruption or suspension by Globex
• Any changes to the agreed design, as accepted by Globex, will incur a charge in accordance with the Variation paragraph below
• Globex and Virtucon will assign the required technical, managerial and project resources to the project to support the successful outcome
• Globex and Virtucon will provide project resources for the full life cycle of the project attending meetings and providing feedback as required by the project group
• Any information required for the project or actions to be completed by Globex will be provided or completed within the agreed timeframes
• Globex will make available all resources Virtucon reasonably requires in executing the works required for the project, within the required timeframes

3. Variations

In the event that the scope of the project changes beyond that described in this Statement of Work/Charter, Virtucon may issue a Project Change Request (PCR) to cover any additional effort required to incorporate the variation into the existing engagement.

Any potential variations will be documented in detail and agreed with Globex nominated Project Manager prior to the implementation of any changes to the scope. This may result in modifications to the estimated schedule, charges and other terms of the project.

4. Dependencies

This project is dependent on the following:

• Resource availability – people, time, technology, skills, software, hardware etc
• Client requirements – the project will not be successful unless the client understands and accepts what deliverables are expected
• External factors – these include changes to the market, global disasters etc
• internal factors – these include resource availability, change of client requirements etc

5. Constraints

Constraints are limitation imposed on a project

The constraints within which the project will operate are as follows:

• The Time allocated for the project design is between 15 to 31 weeks for Both ITC306 and ITC308. The project must be completed within this time frame. However, this is only for ITC306, ITC308 would have similar time frame.
• The budget and schedule allocated for the project in the section above must be sufficient enough for the development of the Globex network structure. The total amount of time and budget spent must be close to the proposed budget estimated.
• The network design and system would be limited to the predefined project scope. The project scope would determine what work need done and confirmed work is completed.
• The network would rely on group work shared tasks equally and perform different project duties thought-out the project development life cycle.

6. Risk Assessment

Project risk management is the process of identifying, analysing and then responding to any risk that arises over the life cycle of a project to help the project remain on track and meet its goals. Process includes pointing out risk and ranking risk and prioritising those risk. Making the best decision on risk management and process would safeguard the project long term given today environment project risks are increasingly high. Please note the below table is relevant only during project production. Upon completion of the project, Virtucon takes no responsibility for the risks associated with any deliverable.

Below (Next Page) are Globex’s Project risk rankings and priorities based on threat level.

Risk Rating and Mitigation

Ranking	Possible risk unwelcome event outcome	Likelihood (L) 1,2,3	Severity of risk (S) 1,2,3	Outcome (L****S)	Risk Mitigation or Contingency	Who is Responsible?
1	Network security or cyber attack	6	8	48	Update or implement a better authentication protocols and procedures throughout the system	Virtucon
2	Network breach, computer virus	7	8	56	Install antivirus software into the network system and block access and download from unsafe websites, also block untrusted sites.	Virtucon or Globex, dependent on the specific incident.
3	Unauthorised network access	4	3	12	Better intrusion detection system and security to signal any unauthorized access. Strict access to information only authorised personnel can access information that is sensitive.	Virtucon or Globex, dependent on the specific incident.
4	disclosure or distribution of sensitive information	5	5	25	Ensure staff are trained on privacy and security clarify the importance of data integrity and confidentiality.	Virtucon or Globex, dependent on the specific incident.
5	Hardware and software failure	4	4	16	Ensure any hardware and software used meets required industry standard protocols and are regularly tested, have a backup system and data.	Virtucon
6	Loss of data due to security breach	5	5	25	Set up data backup options and prevent deletion of data by unauthorized individuals	Virtucon or Globex, dependent on the specific incident.
7	Total network and system failure due to power outage	3	3	9	Set up data backup options and prevent deletion of data by unauthorized individuals	Globex as stated power is out of scope

7. Schedule (Microsoft Project software compulsory)

“ITC306 Project.mpp”

8. Team control

Project managers will control and supervise the project team as well as monitor the overall progress of the project. On a weekly basis team updates are made and shared among members, with project issues discussed and addressed properly. Once done an updated report would be shared with Globex to ensure that the team progress is on track and focusing on project goals, deliverables, and milestones. The team will also have meetings on agreed time and dates with clients and project sponsors to discuss project goals and ensure that project changes are made immediately and recorded in reasonable timeframes.

9. References

Dontigney, E. (n.d.). Importance of Developing a Project Plan. Retrieved August 9, 2016, from http://smallbusiness.chron.com/importance-developing-project-plan-51745.html.

Mullaly, M. (February 2007). Just a 4-Letter Word? Retrieved 05/02/2007 from Gantheadd.com  web site: http://www.gantthead.com/content/articles/235206.cfm .

Pfleeger, S. L. (2007). Assessing Project Risk. Retrieved 05/02/2007 from: http://www.ais.msu.edu/Internal/ProjectMgt/documents/AssessingProjectrisk.html .

Rouse, M. (2013). Risk management. Retrieved August 10, 2016, from http://searchcompliance.techtarget.com/definition/risk-management

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