Section B: Knowledge Activity (Q & A)

Objective: To provide you with an opportunity to show you have the required knowledge for this unit.
The answers to the following questions will enable you to demonstrate your knowledge of:
 Primary components of relevant state or territory OHS or WHS legislation:
o actions that must be taken for legal compliance
o employer responsibilities to provide a safe workplace
o requirement to consult, and acceptable consultation mechanisms
o requirements for the use of WHS representatives and committees, and their roles and responsibilities
o requirements for hazard identification, risk assessment, risk control and acceptable mechanisms
o requirements for record keeping and acceptable record keeping mechanisms
o requirement to provide information and training
o employee responsibilities to ensure safety of self, other workers and other people in the workplace
o employee responsibility to participate in WHS practices
o ramifications of failure to observe OHS or WHS legislation and organisational policies and procedures
 Specific organisation:
o full content of WHS policies and procedures; and consultation, hazard identification, risk assessment and reporting documents
o methods used for WHS consultation, hazard identification and risk assessment
o options for the provision of training:
 coaching or mentoring in safe work practices
 formal training programs in safe work practices
o hazard identification, risk assessment and control
o WHS policy and procedure induction
o WHS representative or committee
o provision of information, fact sheets and signage to ensure safe work practices
 WHS information:
o consultative arrangements for WHS
o employee roles and responsibilities in WHS management practices
o legal obligations and ramifications of failure to comply
o location of first aid kit and emergency evacuation plan
o WHS training information and updates
o policies:
 overall approach of organisation to WHS
 participation of personnel in WHS management practices
 responsibilities of employees to ensure safety
o procedures
o specific risk control measures relevant to the workplace
o specific regulations and codes of practice
o use of:
 hazard identification reporting documents
 risk assessment template documents
 Consultative processes:
o a diary, whiteboard or suggestion box used by staff to report issues of concern
o fact sheets to fully inform personnel about WHS rights and responsibilities
o formal WHS representatives and committees
o formal meetings with agendas, minutes and action plans
o informal meetings with notes
o WHS discussions with employees during the course of each business day
o recording issues in a management diary
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o regular staff meetings that involve WHS discussions
o seeking staff suggestions for content of WHS policies and procedures
o special staff meetings or workshops to specifically address WHS issues
o staff handbook containing WHS information
o surveys or questionnaires that invite staff feedback on WHS issues
 Time requirements for hazard identification:
o when changes to the workplace are implemented:
 before the premises are used for the first time
 before and during the installation or alteration of any plant
 before changes to work practices are introduced
o when any new information relating to health and safety risks becomes available
 Required WHS records and reports:
o consultation
o hazard identification
o incident and accident notifications to WHS regulatory authorities
o incident or accident, near miss reports and related statistics
o monitoring reports and recommendations for change:
 agendas for and minutes of meetings
 committee members
 consultation decisions and follow-up actions
 consultation processes
 diaries of meetings
 WHS information provided to personnel
 risk controls
 safe work practices
o risk assessments
o risk control actions
o training action plans
o training undertaken.
Answer each question in as much detail as possible, considering your organisational requirements for each one.

1. List seven primary components of state or territory WHS legislation.
2. Identify and read your organisation’s work health and safety policies and procedures.
   Write a two-three page report detailing:
    Three methods used for work health and safety consultation
    Three methods used for identifying hazards
    Three methods used for conducting risk assessments.
   Your report should be clear, informative and free from spelling and grammar errors.
3. Identify and read your organisation’s work health and safety policies and procedures.
   Write a two-three page report detailing:
    The location of the first aid kid
    The emergency evacuation plan
    Three responsibilities every employee has when it comes to ensuring safety.
   Your report should be clear, informative and free from spelling and grammar errors.
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4. List five consultative processes you could use to discuss work health and safety issues in the workplace.
5. Identify and read your organisation’s work health and safety policies and procedures.
   Write a two page report detailing your organisation’s time requirements for hazard inspection when changes to the workplace are implemented:
    Before the premises are used for the first time
    Before and during the installation or alteration of any plant
    Before changes to work practices are introduced
    When any new information relating to health and safety risks becomes available.
   If this information is unavailable, you should speak to your manager/supervisor and solicit their ideas and recommendations. Then write your report accordingly.
   Your report should be clear, informative and free from spelling and grammar errors.
6. Explain why it is important to maintain work health and safety records and list five different types of WHS records you may complete.
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   Section C: Performance Activity
   Objective: To provide you with an opportunity to demonstrate the required performance elements for this unit.
   This activity will enable you to demonstrate the following performance evidence:
    Implement and monitor adherence to workplace health and safety procedures in three of the following real or simulated situations:
   o evacuation of staff and customers
   o security management of cash, documents, equipment, keys or people
   o handling chemicals and hazardous substances
   o hazard identification and reporting
   o incident and accident reporting
   o risk assessment and reporting
    Coordinate consultative processes for managing the above workplace health, safety and security issues
    Coordinate risk assessments, WHS training, and the maintenance of records relating to above situations
    Monitor the effectiveness of the WHS system and identify:
   o required adjustments
   o staff training needs
    Demonstrate management practices that must be implemented for compliance with state or territory occupational health and safety (OHS) or WHS legislation during above situations.
   Answer the activity in as much detail as possible, considering your organisational requirements.
7. Over the course of six weeks, implement and monitor adherence to workplace health and safety procedures in three of the following real or simulated situations.
    Evacuation of staff and customers
    Security management of cash, documents, equipment, keys or people
    Handling chemicals and hazardous substances
    Hazard identification and reporting
    Incident and accident reporting
    Risk assessment and reporting.
   For each situation, be sure to provide staff with all work health and safety information they need.
   During the task, make a record of things that went well and things that could be improved. Then, coordinate a consultative process (e.g. a formal meeting with agendas, minutes and action plans) during which you and your colleagues can discuss the issues that have arisen. You should also take this opportunity to provide staff members with feedback on their performance.
   Write a three-four page report outlining the conclusions you have come to and three recommendations on how to improve WHS management in the future through training in line with state or territory WHS legislation.

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