PROJ6002: Project Planning and Budgeting

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PROJ6002: Project Planning and Budgeting
Vehicle Maintenance Facility Case Study
Vehicle Maintenance Facility project is a hypothetical corporate vehicle maintenance facility,
and is designed to contain features that are typical in small‐scale commercial buildings.
The contract itself is assumed to be a fixed‐price, fixed‐scope arrangement between an owner
and a general contractor. All code and zoning approvals have been obtained, and construction
can begin immediately upon receipt of the notice to proceed.
The site is located on a city street in an industrial park. The existing slope of the site is minimal,
and bringing the site to finish grade does not require large amounts of excavation. The site plan
contains a large parking lot to allow for vehicle parking and movement during servicing. The
paving is asphalt over graded aggregate base with concrete curb and gutter, and runoff is
handled by catch basins and 18‐inch corrugated metal pipe storm drains.
The building itself contains two main areas, which are a high bay space for actual vehicle
servicing, and an attached office and training area. The structure of both spaces consists of
CMU walls with steel joist roof structures, with concrete floors.
The vehicle servicing area is designed for handling pickup trucks and light vans. It has four
service bays with roll‐up doors at both ends, and a service pit under two of the bays which
allows easier access to the underside of vehicles. Also, the servicing area contains vehicle lifts,
oil and lube, coolant and air conditioning service equipment, as well electrical and pneumatic
power outlets. Heating of this space is done with suspended gas‐fired heating units.
Compressed air is provided by an air compressor located in an adjacent room.
The office and training area is finished space, with steel studs and gypsum wall partitions,
suspended ceilings, and varied floor finishes. In addition to finished office and classroom
space, this area contains restrooms, a locker room, and an employee break room. All doors are
hollow metal with standard commercial hardware, with the exception of the front entrance,
which is commercial storefront.
The heating and cooling of the office areas is done using two systems, each consisting of
exterior condenser unit, plus air handling units in a dedicated room, and ductwork mounted
above the suspended ceiling. In addition to standard power and lighting, the building has
modern voice and data systems, as well as a wired fire alarm system.
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As the new project manager, you are pondering what to do next. After discussion with your
project administrator you realise that you need to do some work in relation to the Project
Management Plan that you are busy developing.
Your project administrator emails you the following dependency table (Table 1) as well as cost
of activities (Table 2) that should be considered to get your tasks done.
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Table 1- Vehicle Maintenance Facility- Project Dependency Table

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Table 1- Vehicle Maintenance Facility- Project Dependency Table (continued)

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Table 1- Vehicle Maintenance Facility- Project Dependency Table (continued)

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Table 1- Vehicle Maintenance Facility- Project Dependency Table (continued)

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Table 1- Vehicle Maintenance Facility- Project Dependency Table (continued)

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Table 2- Vehicle Maintenance Facility- Activity Cost

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Table 2- Vehicle Maintenance Facility- Activity Cost (continued)

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Table 2- Vehicle Maintenance Facility- Activity Cost (continued)

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Table 2- Vehicle Maintenance Facility- Activity Cost (continued)

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Table 2- Vehicle Maintenance Facility- Activity Cost (continued)

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Your tasks:
This case study provides you with an opportunity of drawing on your acquired project planning,
scheduling, budgeting and quality management skills and materials covered in this course.
Overall, you are responsible for developing a project scope statement document, a project
schedule, a cost management plan and a quality management plan for the case study.
Specific tasks:
A group of maximum 2 students is required to perform the following tasks in addition to the
descriptions in assessment briefs.
Assessment 1-Part B
1-1) Scope management planning
• Describe the entire scope of the work including project background, a list of specific
project goals, deliverables, constraints and assumptions.
• Create Work Breakdown Structure (at least three levels) for the project.
1-2) Project scheduling
• Construct a Gantt chart for the project using project activities given in Table 1.
• Create a Network Diagram and perform critical path analysis.
Assessment 2-Part B
2-1) Cost management planning
• Apply a diverse set of cost estimating tools to justify the cost of activities
• Develop and aggregate the cost of resources needed to complete each activity and
determine the detailed budget of the project.
• Develop the cost management planning components of your Cost Management Plan.
2-2) Quality management planning
• Develop the quality management planning components of your Quality Management
Plan.
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• Apply a quality management framework to ensure the project performance is consistent
with the quality management plan.
Deliverables:
Two management reports (one for Assessment1- Part B and one for Assessment 2- Part B) that
are reflective of the key tasks as provided above including a thorough explanation of key results
and a comprehensive interpretation of findings.
Sub-tasks:
You are required to participate in various classroom activities in relation to the case study,
which will be provided by your learning facilitator.

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