Student Assessment
BSBPMG522
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BSBPMG522 Undertake project work
| Course Title: | Diploma of Leadership and Management | Course Code: | BSB51918 |
| Unit Title: | Undertake project work | Unit Code: | BSBPMG522 |
| Student Name: | Student ID: | ||
| Trainer Name: |
Instructions for the Student
• This form MUST be attached to all submitted written work with all sections completed. An incomplete form may result in a
delay in the assessment decision-making process for the assignment.
• Please securely attach the completed form to your submitted work after signing the declaration below:
| Assessment Details | Result |
| Assessment Task 1-Project | S / NYS |
| Assessment Task 2-Observation/Presentation/Roleplay | S / NYS |
| Assessment Task 3- Written Test | S / NYS |
| Please tick one | Assessment/Re-assessment/Re-submission |
| Final Result | C / NYC |
| S=satisfactory; NYS: Not Yet Satisfactory; C=Competent; NYC=Not Yet Competent |
Assessor Comments/Feedback:
| Assessor Name | Assessor Signature | Date |
| STUDENT DECLARATION: I hereby declare that: • This assignment is my own original work, except where I have appropriately cited the original source (Appropriate citation of original work will vary from discipline to discipline). • I have not copied or plagiarized any part of this assessment from another student. • I or any other student has not submitted this assessment previously • This assignment has not previously been submitted for assessment in this or any other subject. • I have kept a copy of this assignment. • I understand my right to appeal the assessment or reassessment outcome, as per the Institute’s Complaints and Appeals Policy. • I been informed that I have to check my results on “Student Portal” (https://wc.rtomanager.com.au/) after three weeks of the final assessment submission date. • If my assessment submission marked as NYC, I been informed to discuss with my trainer / assessor regarding further details of my marked assessment. Student signature ________________________________ Date: _________________________ |
Administrative use only
Receipt of Submission
| Student Name: | Student ID: |
| Trainer / Assessor Name | Trainer / Assessor Signature and Date |
| Entered onto the student management system | Date: _____________________ | Initials: _____________________ |
Student Assessment Coversheet
Student Assessment
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BSBPMG522 Undertake project work
BEFORE YOU BEGIN
Please refer to the table below to find out assessment details and duration of the assessments.
| Assessment | Document used by assessor to assess you |
WHERE (Location of Assessment) |
WHEN (Assessment Duration/Due Date 80 Hours) |
| Student Assessment Cover Sheet to record results of all assessment tasks and determine competency |
Classroom | N/A | |
| Assessment Task 1 – Project |
Assessment Task 1 – Project Assessor Checklist |
Classroom | Week 2 to 4 |
| Assessment Task 2 – Observation /Presentation |
Assessment Task 2 – Presentation/Observation Assessor Checklist |
Classroom | Week 3 to 4 |
| Assessment Task 3 – Written Test |
Assessment Task 3 – Written Test Assessor Checklist |
Classroom | Week 4 |
Student Assessment
BSBPMG522
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Date Modified: Nov 2019
Windsor College Provider No:41090 CRICOS: 03560K
BSBPMG522 Undertake project work
Assessment Task 1 – Project
This information which is in the Student Assessment pack is to be handed to each student to outline the assessment requirements.
Student Instructions
For this assessment you will be observed while performing the following task in a simulated
environment.
Task 1
Scenario A:
You are working in a Brand Creative event management organisation as a project manager. Your client
is local community club planning to organise a multicultural festival in the city. You are in charge of
planning and organizing for this mega event which is a one-day festival. You have to get an approval
from Melbourne City Council to conduct this event. You have to follow council guidelines on conducting
events. You will have 6 months to organise this even with a budget of $75,000.
The key objective of the Multicultural Festival is to provide a platform for the celebration of the rich
cultural diversity of the Australia through the participation by members of multicultural community
groups showcasing their respective cultural traditions and heritage. It provides an opportunity to learn
about other cultures.
Our mission-Tocreate memorable events and marketing campaigns that will establish your brand and
distinguish your business from your competition.
Our vision-To make each event and marketing campaign a strategic initiative of your brand by creating a
unique and lasting memory in the eyes of your clients, guests or customers.
You are required to undertake the above project by covering the below criteria’s:
1. Write a summary business case to justify the need/value of your project. In your summary
include the following:
a. Project description, purpose and desired outcomes
b. Relationship to the organisation’s goals, objectives, mission and vision
c. Organisational benefits (return on investment).
2. Detail the scope of your project including:
a. Project inclusions
b. Project exclusions
c. Assumptions
d. Closed definition (project completion measures).
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BSBPMG522 Undertake project work
3. Create a timeline for your project including as a minimum:
a. Key milestones
b. The Work Breakdown Structure (key tasks and dependencies).
4. Determine the resources required to deliver your project. This should include:
a. Physical resources (equipment, technology, materials etc.)
b. Financial resources (cost estimates, budget breakdown etc.)
c. Human resources (i.e. project team) including:
i. Roles and responsibilities
ii. Levels of authority
iii. How and when team members will be consulted with.
5. Identify the project stakeholders and explain:
a. Their involvement
b. Issues/ concerns each are likely to have
c. Consultation methods used to obtain their support and input
d. Stakeholder communication plan for the duration of the project.
e. How you will support project team members
6. Identify the potential risks associated with your project. Rate them in terms of likelihood and
consequence and document your risk mitigation plan.
7. Identify the control systems and governance you will use to monitor your project’s
performance. Include details of:
a. Applicable legislation, regulations, organisational requirements and/or quality standards
impacting your project and the steps you will take to ensure compliance
b. Methods and frequency of reporting
c. Project management tools and record keeping systems
d. Methods used to monitor project finances, resources and quality
8. Provide evidence of sign-off for commencement of your project from a sponsor or delegating
authority. Include in your response an organisational structure that highlights lines of approval/
authority.
9. How would you ensure you have achieved the above project deliverables?
10. Finalise the project:
a. Create a brief ‘project completion summary’ to be distributed to the stakeholders
involved in the project. Include any information you feel they need to be aware of such
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BSBPMG522 Undertake project work
as budget achievement, actual performance timeframes, use of resources, incidents
that arose etc.
b. Describe the process that would be followed to assign project staff to new roles/duties,
now that the project has been completed.
c. List any documentation/meetings/sign off required to officially close the project.
11. Review a project:
Scenario B
Upon completing Project based on the timeframe specified in scenario A, there were few issues
you have identified below issues. You will review below issues and planning to improve those
areas in similar future projects.
• Project planning was delayed due to new council regulations related to event
management
Promotion of the event was delayed due to poor communication
Difficult to find new sponsors
Cost was 12% higher than planed budget
Analyse the above scenario, assuming you have identified the issues during the review process and
address following points.
a. Identify the variance as per the scenario B, list the variance and possible reasons for the
variance
b. How would you involve your team members in the project review process?
c. What lessons learned from this project and how would you apply them in the future
projects?
This assessment is due on: _____________________
After you have completed this assessment task, you will have to hand it in to your assessor.
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BSBPMG522 Undertake project work
Template (below templates are available in eLearning, you may choose to create your
own template)
| Project title |
| Project objectives |
| Background, Vision and Mission |
Project Scope table
| In scope | Out of scope (exclusions) |
Assumptions | Constraints |
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BSBPMG522 Undertake project work
| Deliverables |
Governance
Project client :
Project sponsor :
Project manager :
Project team :
Key stakeholders
| Client | : |
| Project manager Project team members Service providers Product suppliers |
: : : : |
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BSBPMG522 Undertake project work
Stakeholder analysis
| Name | Work area | Stakeholder type (client, user etc.) |
Impact on/ by project, requirements, success criteria |
Project plan / Schedule
| No | Task | Comments | Assigned to | Deadline | Budget |
Activities Schedule / WBS
| Phases & activities |
Responsible | Resources | Started | Deadline | Completed | Comment / Status |
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Roles and responsibilities
| Role | Responsibilities | Reporting to |
| Project owner | ||
| Project sponsor | ||
| Project manager | ||
| Project team (write down each member name in each row and define the responsibilities) |
Risk Management Plan
Communications Plan
| Risk Type |
Risk | Likelihood (H / M /L) |
Impact (H / M / L) |
Risk Response (Contingency Strategy) |
Responsible |
| Stakeholder | Information required/ to be communicated |
Frequency | Method of communication |
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Project Budget
| Income | Inc. GST | Ex. GST |
| Total income | ||
| Expense | ||
| Total Expense | ||
| Contingency (+10%) | ||
| GRAND TOTAL |
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GANTT CHART
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POST-PROJECT REVIEW REPORT
| Post-Project Review Report |
| Name of the project: Date and location of meeting: Names of attendees: 1. 2. 3. 4. 5. |
| Project overview: |
| Review by team of goals, objectives/ deliverables and schedule as outlined in project plan: |
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| Goal/ Objective/ Deliverable | Met | Missed | Partially met |
Comments |
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| Analysis | |
| What worked well? | What could have gone better? |
| Lessons learned |
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| Next steps/ Improvement plans |
| Handover report |
| Initial overall objectives |
| Agreed changes to objectives (if any) |
| Final agreed deliverables | ||||
| Item | Budgeted cost | Final cost | Schedule date | Final date |
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| Sign-offs | ||
| Project Manager | Project Sponsor | Project Client |
| Date: | Date: | 1209 Date: |
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BSBPMG522 Undertake project work
FOR ASSESSOR USE ONLY
Assessment Task 1– Assessor Checklist
| This checklist is used by the assessor to observe the student demonstrating the application of the required skills and knowledge. For details on how to conduct and contextualise for competency, please refer to the section on contextualisation above. *The assessor needs to ensure that they take detailed notes on the performance of the student in the comments section provided. |
|
| Student Name: | |
| Student ID: | |
| Assessor Name: | |
| During the observation, the student was able to demonstrate the following: | Satisfactorily |
| Yes | No |
| Identify a project you are currently working on or are proposing to undertake: |
| • Write a summary business case to justify the need/value of the project. In Student summary include the following: |
| o Project description, purpose and desired outcomes |
| o Relationship to the organisation’s goals, objectives, mission and vision |
| o Organisational benefits (return on investment). |
| • Detail the scope of project including: |
| o Project inclusions |
| o Project exclusions |
| o Assumptions |
| o Closed definition (project completion measures). |
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BSBPMG522 Undertake project work
| • Create a timeline for your project including as a minimum: |
| o Key milestones |
| o The Work Breakdown Structure (key tasks and dependencies). |
| • Determine the resources required to deliver a project. This should include: |
| o Physical resources (equipment, technology, materials etc.) |
| o Financial resources (cost estimates, budget breakdown etc.) |
| o Human resources (i.e. project team) including: |
| Roles and responsibilities |
| Levels of authority |
| How and when team members will be consulted with. |
| • Identify the project stakeholders and explain: |
| o Their involvement |
| o Issues/ concerns each are likely to have |
| o Consultation methods used to obtain their support and input |
| o Stakeholder communication plan for the duration of the project. |
| o How you will support project team members |
| • Identify the potential risks associated with project. Rate them in terms of likelihood and consequence and document risk mitigation plan. |
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BSBPMG522 Undertake project work
| • Identify the control systems and governance will use to monitor student project’s performance. Include details of: |
| o Applicable legislation, regulations, organisational requirements and/or quality standards impacting your project and the steps you will take to ensure compliance |
| o Methods and frequency of reporting |
| o Project management tools and record keeping systems |
| o Methods used to monitor project finances, resources and quality |
| • Provide evidence of sign-off for commencement of project from a sponsor or delegating authority. Include in your response an organisational structure that highlights lines of approval/ authority. |
| • Provide evidence of student ability to achieve the above project deliverables |
| Finalise a project: |
| o Create a brief ‘project completion summary’ to be distributed to the stakeholders involved in the project. Include any information student feel stakeholders need to be aware of such as budget achievement, actual performance timeframes, use of resources, incidents that arose etc. |
| o Describe the process that would be followed to assign project staff to new roles/duties, now that the project has been completed. |
| o List any documentation/meetings/sign off required to officially close the project. |
| Review a project: |
| o Compare the actual project outcomes against the intended scope and objectives. Were there any variances? If so, describe the differences and explain what caused them to occur? If not, explain the controls that were in place to ensure the project remained stable. |
| o Involving team members in the project review/debrief is a vital part of the process. Do you agree or disagree? Explain your answer. |
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| o Write a summary of any lessons that can be taken from this project and applied to other areas (or future projects) to improve performance. Who would you share this information with and why? |
| o Reflect on student experience of working with the diversity of individuals within the project team. What worked well and what learning can you take form the experience? |
| Details of Students Performance: | |
| Feedback Given to Student: | |
| Result Satisfactory Not Yet Satisfactory | |
| Assessor Signature | Date: |
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Assessment Task 2 –Observation/Presentation
This information which is in the Student Assessment pack is to be handed to each student to outline the assessment
requirements.
Student Instructions
For this assessment, you are required to prepare and present your project plan developed in task 1.
Minimum of 15 ppt slides (10minutes), Covering the below points
• Introduction of the project
• Define project -scope, stakeholders, identifying responsibilities, reporting requirements and resource
requirements.
• Develop project plan-project parameters, appropriate project management tools, risk management plan,
consult team members and approvals
• Administer and monitor project-clarifying roles and responsibilities, providing support, appropriate
recordkeeping system, achieving project deliverables.
• Finalising the project-complete all project documentation
• Review project-review project outcomes, involve team members in the project review, document lesions
learned
After you have completed this assessment task, you will have to hand it in to your assessor.
This assessment is due on: _____________________
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BSBPMG522 Undertake project work
FOR ASSESSOR USE ONLY
Assessment Task 2– Presentation/Observation Assessor Checklist
| The observation checklist is used by the assessor to observe the student demonstrating the application of the required skills and knowledge. For details on how to conduct and contextualise for competency, please refer to the section on contextualisation above. *The assessor needs to ensure that they take detailed notes on the performance of the student in the comments section provided. |
|
| Student Name: | |
| Student ID: | |
| Assessor Name: | |
| During the observation, the student was able to demonstrate the following: | Satisfactorily |
| Yes | No |
| Did the student covered the below criteria’s during presentation? |
| • Write a summary business case to justify the need/value of the project. In Student summary include the following: |
| o Project description, purpose and desired outcomes |
| o Relationship to the organisation’s goals, objectives, mission and vision |
| o Organisational benefits (return on investment). |
| • Detail the scope of project including: |
| o Project inclusions |
| o Project exclusions |
| o Assumptions |
| o Closed definition (project completion measures). |
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BSBPMG522 Undertake project work
| • Create a timeline for your project including as a minimum: |
| o Key milestones |
| o The Work Breakdown Structure (key tasks and dependencies). |
| • Determine the resources required to deliver a project. This should include: |
| o Physical resources (equipment, technology, materials etc.) |
| o Financial resources (cost estimates, budget breakdown etc.) |
| o Human resources (i.e. project team) including: |
| Roles and responsibilities |
| Levels of authority |
| How and when team members will be consulted with. |
| • Identify the project stakeholders and explain: |
| o Their involvement |
| o Issues/ concerns each are likely to have |
| o Consultation methods used to obtain their support and input |
| o Stakeholder communication plan for the duration of the project. |
| o How you will support project team members |
| • Identify the potential risks associated with project. Rate them in terms of likelihood and consequence and document risk mitigation plan. |
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BSBPMG522 Undertake project work
| • Identify the control systems and governance will use to monitor student project’s performance. Include details of: |
| o Applicable legislation, regulations, organisational requirements and/or quality standards impacting your project and the steps you will take to ensure compliance |
| o Methods and frequency of reporting |
| o Project management tools and record keeping systems |
| o Methods used to monitor project finances, resources and quality |
| • Provide evidence of sign-off for commencement of project from a sponsor or delegating authority. Include in your response an organisational structure that highlights lines of approval/ authority. |
| • Provide evidence of student ability to achieve the above project deliverables |
| Finalise a project: |
| o Create a brief ‘project completion summary’ to be distributed to the stakeholders involved in the project. Include any information student feel stakeholders need to be aware of such as budget achievement, actual performance timeframes, use of resources, incidents that arose etc. |
| o Describe the process that would be followed to assign project staff to new roles/duties, now that the project has been completed. |
| o List any documentation/meetings/sign off required to officially close the project. |
| Review a project: |
| o Compare the actual project outcomes against the intended scope and objectives. Were there any variances? If so, describe the differences and explain what caused them to occur? If not, explain the controls that were in place to ensure the project remained stable. |
| o Involving team members in the project review/debrief is a vital part of the process. Do you agree or disagree? Explain your answer. |
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BSBPMG522 Undertake project work
| o Write a summary of any lessons that can be taken from this project and applied to other areas (or future projects) to improve performance. Who would you share this information with and why? |
| o Reflect on student experience of working with the diversity of individuals within the project team. What worked well and what learning can you take form the experience? |
| Feedback Given to Student: | |
| Result Satisfactory Not Yet Satisfactory | |
| Assessor Signature | Date: |
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BSBPMG522 Undertake project work
Assessment Task 3 – Written Test
This information which is in the Student Assessment pack is to be handed to each student to outline the assessment
requirements.
Student Instructions
This is an open book written test. Therefore, you are allowed to bring books/ resources that can help
you to answer the test.
Your assessor will set a date and time for this open book written test.
On the test date:
1. Your assessor will set ground rules including no phones, talking, etc.
2. Your assessor will pass a copy of the assessment to you.
3. Your assessor will allow time for reading and questions before commencing assessment.
4. You will have 1.5 hours for this assessment. You are not to leave the classroom within 15 minutes
of commencement of the assessment.
5. Once assessment has commenced, no communication between students is allowed.
6. If you repeatedly talk, or are caught cheating, you will be removed from the classroom, and
reported to student administration. Your assessment will be marked as “incomplete”
7. Remember – assessments are a participatory process, so your assessor can help re-word questions,
but cannot lead to answers.
8. Once completed, your assessment will be marked accordingly.
9. In the event that a question is not answered correctly, your assessor will discuss the response with
you to determine if you did not know the answer, or did not understand the question.
10. In order to achieve competency, all questions MUST be answered correctly.
This assessment will be done on: _____________________
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Assessment Task 3 – Written Test
Assessor Instruction:
In order to achieve a satisfactory result, all questions that are mapped in the associated mapping
document MUST be answered correctly.
Please complete below
| Student Name: | |
| Student ID No: | Date: |
Student Instructions
Please refer to the instructions below regarding completing this assessment
| This is an open book written test. In the time allocated, you are to answer all of the following questions. Make sure you: • Print Clearly • Answer all questions • Use a pen. Assessments written in pencil will not be accepted. • Ask your assessor if you do not understand a question. Whist your assessor cannot tell you the answer, he/she may be able to re-word the question for you • Do not talk to your classmates. If you are caught talking, you will be asked to leave and your assessment will not be marked. • Do not cheat or plagiarise the work of others. Anyone caught cheating will automatically be marked Not Yet Competent for this unit. There are NO EXCEPTIONS to this rule. |
| Questions | |
| 1 | In your words define a project. What needs to be considered when developing a project plan? |
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| 2 | How would you ensure your project members were clear about their roles and responsibilities? |
| 3 | What type of support could you provide to staff members to enable them to perform their role effectively? |
| 4 | What type of records might you need to keep throughout a project? Name 3 types of reports to be given to stakeholders through the progression of a project. |
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| 5 | What would you need to consider implementing a project plan correctly? |
| 6 | What three steps will assist you in getting your project done on time? |
| 7 | What needs to be done to finalise a project? |
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| 8 | How would you review a project? Why it’s important? |
| 9 | Give 4 examples of project management tools. |
| 10 | Explain the process of identifying and managing risk in a project. |
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| 11. | Why it is important to define organisational mission, goals objectives and operations while undertaking a project? |
| 12. | Outline the legislative and regulatory context of the organisation in relation to project work, including work health and safety(WHS) requirements. |
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FOR ASSESSOR USE ONLY
Assessment Task 3 – Written Test Assessor Checklist
| The written test assessor checklist is to be used to assess if the student has satisfactorily answered each question. |
|
| Student name: | |
| Student ID: | |
| Assessor name: | |
| Did the student answer the following questions? | Satisfactorily |
| Yes | No |
| 1 | In your words define a project. What needs to be considered when developing a project plan? |
| 2 | How would you ensure your project members were clear about their roles and responsibilities? |
| 3 | What type of support could you provide to staff members to enable them to perform their role effectively? |
| 4 | What type of records might you need to keep throughout a project? Name 3 types of reports to be given to stakeholders through the progression of a project. |
| 5 | What would you need to considerto implement a project plan correctly? |
| 6 | What three steps will assist you in getting your project done on time? |
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Date Modified: Nov 2019
Windsor College Provider No:41090 CRICOS: 03560K
BSBPMG522 Undertake project work
| 7 | What needs to be doneto finalise a project? |
| 8 | How would you review a project? Why it’s important? |
| 9 | Give 4 examples of project management tools. |
| 10 | Explain the process of identifying and managing risk in a project. |
| 11 | Why it is important to define organisational mission, goals objectives and operations while undertaking a project? |
| 12 | Outline the legislative and regulatory context of the organisation in relation to project work, including work health and safety(WHS) requirements. |
| Feedback to Student: | |
| Result Satisfactory Not Yet Satisfactory | |
| Assessor’s Signature: | Date: |
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