Resources required
- Computer and Microsoft Office
- Space for meeting
- Access to the internet for research
Context and conditions of assessment
This assessment should be completed in the classroom as part of the simulated work environment. The assessor will advise dates for submission.
Instructions to student
Imagine that one of the strategies included in your 12-month human resources services is to implement a work-life balance policy and procedure for Boutique Build Australia. Currently, there are no specific arrangements in place and you have been asked to survey staff about this. You decide to do this via a meeting with staff.
Part A: Prepare for the meeting
At least a week prior to the meeting, send out an Outlook invite to the all of the staff inviting them to attend a meeting to discuss work-life balance. Your assessor will select five of your fellow students to role play Boutique Build staff members. Your assessor will also provide you with the email addresses to send your invitation to the meeting and the date and time on which you will need to conduct your meeting.
Your Outlook invite should indicate the date, time and duration of the meeting as well as the purpose of the meeting. Your invite should also include a request to managers to consider prior to the meeting work-life balance needs, including their own and those of their staff, as well as workable options for the company.
You should inform Managers that the meeting will last for at least 30 minutes.
In preparation for the meeting you will need to research potential work-life balance strategies so that you can discuss these at the meeting. Your research should include:
- The benefits of work-life balance programs
- Use of work-life balance programs in Australian companies
- Examples of work-life balance strategies – research at least 5 of these
You should make notes on your research to discuss at the meeting.
Part B: Conduct the meeting
At the meeting, you will need to introduce the meeting by discussing the purpose of the meeting, as well as sharing your research findings with the team.
Seek feedback on your research findings, as well as the team’s ideas on work-life balance programs that could be introduced.
Your assessor and fellow students will be role-playing the staff invited and will give you specific feedback on their ideas on work-life balance.
You should listen carefully to the feedback provided and ask questions to explore issues further and to confirm information. You will be assessed on your use of effective communication skills, including speaking clearly and concisely and asking questions and active listening.
At the meeting, you should facilitate the discussion and reach agreement on realistic options for the company.
After the meeting you will need to write minutes of the meeting that document the discussion, as well as the agreed strategies. You should email the minutes of the meeting to all your managers (this will be your assessor) within 3 days of the meeting. The meeting minutes should include the date, time and attendees as well as the key points discussed and the agreed outcomes.
Save your work to an appropriate folder and send a screen shot to your assessor. You will be assessed on your effective organisation of folders/files and information.
You will be assessed on your satisfactory completion of all tasks.
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